Grant Application Guidelines

Preparing your application

Please consider the following information when preparing your grant application.

Aim of your application

While we want to encourage people to put forward innovative ideas, an application needs to be relevant to the aims and intent of the funding program. Please think carefully about the aims of our grant program and how well your proposal aligns with it.

Eligibility criteria

Each grant has specific eligibility criteria which you must meet for your application to be considered. It is important that you carefully read the program guidelines and other information. Programs may also have exclusion criteria.

Writing

Before you start writing, work with your team or colleagues to reach agreement about what your project aims are and how you would go about carrying out your project if you received a grant.

Things to remember:

• We recommend you write a draft of your grant proposal before you start your application on-line.
• Give several team members the draft to read. This can be difficult but it can help to make sure you are providing the required information.
• We are happy to receive applications with attachments. These documents may explain details (business plans, financial details etc.) more effectively than reproducing them in the application form
• Make sure that each of the requirements are covered either in the application form or with an attachment
• Budget details need to be as accurate as possible as we rely on them in making our decisions
• Partner organisations may be involved in your project. It is important that we can see how any partners will be involved and what they will contribute. You may also wish to attach letters of support from these organisations or other key individuals.

 

Capacity to implement

A good application will be supported by evidence that your organisation can do what it proposes. We prefer to provide funds to organisations and groups which can show that they have the skills and resources to implement the project and are "ready to go".

Sending your application

Be sure you include all the required information in your application. If you need any assistance in identifying or developing that information, please contact us by email or call 03 9412 4465.

If you feel there is additional supporting information that you would like to provide to help the judges in their assessment of your proposal, please attach it to your application or send it in separately. Make sure you clearly label it with the name of your project proposal.

fire.awards@dse.vic.gov.au

Fire Awareness Awards
C/- DSE Land and Fire Management
PO Box 500
East Melbourne VIC 3002

03 9412 4465

Timetable for decision-making

All proposals for a grant must be submitted by 4pm on Friday 20 August 2010.

All grant finalists will be invited to the official Fire Awaremness Awards ceremony on 7 October at the RACV Club in Melbourne.where successful grant recipients will be announced.

Judging process

• Make sure your project is eligible to enter. See ‘Terms and Conditions’ for grants.
• Each entry will be assessed thoroughly by a panel of judges.
• Your project is most likely to be successful if you clearly show how it meets the aims of our grants program and meets each of the four judging criteria below.
• If your proposal is short listed you may be contacted to provide additional information or for an interview regarding your proposal
• Referee checks may also be carried out.
• The judges’ decisions are final and no correspondence will be entered into.
• Once judging is complete, you will be informed whether or not you are a grant finalist.
• All finalists will be invited to the official awards ceremony where grant recipients will be announced.

Judging criteria

All grant proposals will be judged on these four important areas.

• Aim of the project
• Appropriateness of the project to the target audience
• Impact of the proposed project (its outcomes)
• Proposed benefits of the project to the community

By fully answering the questions in the application form, you will cover these criteria.

Reporting requirements

If your grant proposal is successful, you will be asked to report on your progress with the project and your expenditure.

Evaluation

At the conclusion of the project you will be required to provide an evaluation report. Depending on the complexity and size of the project this report could be a summary of reporting undertaken to date and an overview of outcomes, or a detailed review of the project’s success as well as financial report of all expenditure.

 

 

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